The categories of student information that we process include:
- personal identifiers and contacts (such as name, unique student number, contact details and address)
- characteristics (such as ethnicity, language)
- safeguarding information
- special educational needs
- medical and administration (such as doctors information, child health, dental health, allergies, medication and dietary requirements)
- attendance (such as sessions attended, number of absences, absence reasons and any previous schools attended)
- assessment and attainment
- behavioural information
This list is not exhaustive, please contact us using the details at the bottom of this notice.
Why we collect and use student information
We collect and use student information, for the following purposes:
- to support student learning
- to monitor and report on student attainment progress
- to provide appropriate pastoral care
- to assess the quality of our services
- to keep children safe (food allergies, or emergency contact details)
- to meet the statutory duties placed upon us for Department for Education data collections
- to share with parents the developmental journeys of their children
- to raise awareness about The Montessori Place
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing student information are:
- ‘Legal obligation’ for the purposes ‘a-f’ above.
- ‘Consent’ for purpose ‘g & h’ above.
How we collect student information
We collect student information via application forms, previous school reports, health forms and reports from relevant professionals such as General Practitioners or Educational Psychologists. We also process student information through observation and assessment.
Student data is essential for the schools’ operational use. Whilst the majority of student information you provide to us is mandatory, some of it requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain student information to us or if you have a choice in this.
How we store student data
We hold student data securely for the set amount of time shown in our data retention schedule.
Who we share student information with
We routinely share student information with:
- Ofsted which acts on behalf of the Department for Education (DfE)
- our local authorities under the Early Years Foundation Stage moderation process
- schools that the students attend after leaving us
Why we regularly share student information
We do not share information about our students with anyone without consent unless the law and our policies allow us to do so.
Requesting access to your personal data
Under data protection legislation, parents and students have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact email@example.com
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- a right to seek redress, either through the ICO, or through the courts
If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact: firstname.lastname@example.org